3 Technologies to Break Your Paper Addiction

Your business wants to use every opportunity it can to increase its bottom line and eliminate unnecessary costs, but how often does printing enter into the conversation? You waste more paper, ink, and toner than you think by not keeping a close watch on your printing practices. The right technology can not only reduce these wasteful practices but eliminate them entirely, giving you more capital to invest elsewhere in your business.

The reasons for controlling your printing practices are compelling:

• You’ll be a more environmentally friendly business by using less paper.
• You’ll spend less money on paper, ink, and toner, freeing these resources up for other ventures.
• You’ll keep your office more organized and secure by eliminating clutter and loose documents.

So, how do you actually go paperless? Here are three technologies you can use to great effect.

The Incredible PDF

The Portable Document Format file, or PDF, allows users to view a document in a digital environment without needing any specific hardware or software (most modern web browsers can open PDFs easily these days). PDFs preserve formatting of the original document, making them ideal for opening documents where formatting matters. PDFs are digital files that can easily be stored, too, and the format is flexible enough that you can open them on pretty much any device—even smartphones. When documents are accessible, you don’t need to print them out as often.

Digital Signature Software

There will be times when you’ll have to collect client signatures. In the past, this would mean sending a document to the client, having them print it out, then having them scan and send it back to you, only for you to have to do the same. Digital signature tools are much more accessible than they used to be, and they help you get around all of this time-consuming and wasteful activity. In addition to saving you time and resources, it also helps you get a faster response from the signee, making it more efficient in general and an absolute treasure of a tool.

Electronic Record Keeping

Does your business still keep filing cabinets in its office? They take up all kinds of space and are a pain in the neck to move, but they’re a necessity for paper files. If you’re trying to eliminate paper waste, then an electronic filing system lets you effectively eliminate the need for most filing cabinets. You can store employee files, vendor and customer agreements, and internal documents in an electronic database that is easy to keep organized and secure. Better yet, these systems are simple to navigate and powerful enough to help you find exactly what you’re looking for at any given time.

Ready to start cutting your printing costs? We Define IT can help you implement these technology solutions and make the most of the tools at your disposal to reduce waste and improve your bottom line. Learn more by calling us at 888-234-WDIT (9348) today.