SharePoint Is the Industry Leading Intranet Solution

Over three-quarters of Fortune 500 companies utilize Microsoft SharePoint

SharePoint is the leading project management, document management, Intranet, and collaboration software developed by Microsoft. Most businesses can use a tool to enhance their employees’ ability to work cooperatively, and there is no better tool available than Microsoft SharePoint.

SharePoint is essentially a central hub that a project team can use to share files, data, news, and resources. It also securely fuels collaboration, standardizes access to the tools that people need, and even gives team and project leaders a way to disseminate a collective knowledge base that is important in productivity settings. 

SharePoint Provides Endless Possibilities

A Must-Have Tool to Get the Most Out of Your Business

If you are looking for a tool that can do it all, look no further than Microsoft SharePoint. It integrates seamlessly with Microsoft 365, giving a whole cache of tools that any team with specific targets can use to be more efficient and productive. If your organization already uses Microsoft productivity tools, having our knowledgeable technicians implement SharePoint as a central hub to any number of your initiatives can improve several aspects of your operational effectiveness. 

SharePoint can be used to:

• Securely store company emails
• Improve workflow
• Organize projects and other events
• Manage projects
• Manage team schedules
• Manage documents and other resources
• Improve and centralize team communications
• Support multiple project teams
• Disseminate company and project-specific information
• Improve employee training

...and much more.

Everything Done with Security In Mind

Get the power of Microsoft security in every SharePoint-fueled project

Today’s IT deployments have to be secure and with SharePoint, you get Microsoft’s industry-leading security baked into every SharePoint deployment. We Define IT takes your organization’s IT security extremely seriously and with SharePoint, you can get all the powers of full-team collaboration without having to be concerned that you are using tools that will undermine your ability to stay secure. 

Reach Out to Learn More About Microsoft SharePoint

If you would like to discuss how SharePoint can present a major upgrade to your collaborative efforts and all levels of your organizational project management, call our IT professionals to discuss how your business can benefit from Microsoft SharePoint today at 888-234-WDIT (9348) .

Powerful Spam Protection to Protect Your Business

Spam Can Be the Root Cause of Many Business Problems 

The average worker in 2020 received a whopping 121 emails per day. More than four-of-every-five of those emails were spam. Email spam has long since been a problem for the small and medium-sized business. For years spam protection meant turning on your filter inside your email program.

Today’s email-based threats demand more attention.

If spam is a major problem for your business—and if you don’t have protection already, it likely is—now is the time to do something about it. The professional IT experts at We Define IT have an answer to help you reduce the strain that spam puts on your business: our comprehensive Spam Protection service.

Why Is Spam Such a Problem? 

Spam Doesn’t Just Deliver Malware

The phishing attack is the number one scam carried out on businesses today. What if the company that gets hit with ransomware or other malware could go back and keep that email from getting through to the person who fell for the scam? Today, We Define IT offers spam protection that can keep those attacks out of your employees’ inboxes. This not only eliminates the threat of a malware attack but also saves time. Here are the main benefits of deploying spam protection:

• It saves the time of your IT staff, who probably spends too much time on email security and maintenance as it is. 
• It saves the time of your employees. Spam plies up in their inboxes, which in turn stymies their productivity as they have to spend more time ascertaining what emails are actionable and which are disposable. 
• It keeps threats at bay. 
• It keeps your email server from being overloaded with emails that are either nefarious or at the least, a waste of time. 

Spam protection serves as a critical part of any threat protection strategy.

Stop Phishing in Its Tracks

Spam Protection Significantly Reduces Exposure to Phishing 

Phishing is the number one method for stealing credentials, disseminating malware, and gaining unauthorized access to your business’ network. If you combine a strong training regime with a comprehensive Spam Protection service from We Define IT, you can put a major dent into your business’ potential exposure to email-based threats. More than that, our Spam Protection service provides decision-makers the peace of mind that their staff isn’t being constantly exposed to situations where one wrong move could mean major problems for your business.

If you would like to talk to one of our consultants about getting protection for your business’ email, call We Define IT today at 888-234-WDIT (9348) .

Virtual Compliance Officer

Outsource Your Organization’s Compliance Responsibilities

The business world is changing rapidly, and with change, there are new opportunities and new rules. With data privacy becoming a hot-button issue for businesses and individuals, alike, it is increasingly important that your business has the resources it needs to meet all the compliance standards you operate under.

At We Define IT, we work with businesses that operate in a myriad of industries. This means that our technicians have to thoroughly understand the demands these regulations have on our clients’ businesses. Our Virtual Compliance Officer (VCO) service provides any business with the expert compliance officer they need to coordinate strategies to meet even the most complicated regulatory requirements.

Expert Auditing and Assessment

Rely On the Experts to Keep Your Business Compliant

A substantial part of staying compliant is having strategies in place that won’t put your business under pressure. Our team of regulatory experts can help you design and implement an IT infrastructure that meets all of your business’ compliance needs, while also providing the end-to-end testing needed to ensure that your IT infrastructure meets those requirements.

Since regulations are constantly changing and new standards are implemented yearly, it is important that you have the experience and knowledge necessary to keep your business ahead of any regulations it falls under. Every business is tasked with determining how data should be stored, reported, and secured.

As a result, having a partner with a proven track record of keeping their client’s information secure and compliant is extremely valuable.

Potentially Reduce Your Compliance Costs

Our VCO Service Can Help Make Your Compliance Costs Manageable

Not only can compliance be complicated, it can be expensive. For many small businesses, hiring a compliance expert that will demand a six-figure salary is simply not possible. We Define IT can provide your business with the expertise and technical knowledge necessary to meet your business’ compliance requirements, and we can do it for a fraction of the cost.

With our VCO service, your company’s regulatory situation will get the attention it demands, without the price tag of having to onboard an expert. This is just one of the many ways We Define IT can help you maximize the value of the capital you have earmarked for IT. Additionally, by meeting all of the data security and reporting requirements outlined in many of the regulations your business operates under, you appreciably reduce the risk of being cited for non-compliance.

Some of the regulations our staff of technology experts can help you manage include:

• HIPAA (Health Insurance Portability and Accountability Act)
• PCI DSS (Payment Card Index Digital Security Standard)
• SOx (Sarbanes-Oxley Act)
• PIPEDA (Personal Information Protection and Electronic Documents Act)
• GLBA (Gramm-Leach-Bliley Act)
• EU GDPR (European Union’s General Data Protection Regulation)

...and more.

If you would like to learn more about how you can rely on the IT professionals at We Define IT for all of your regulatory compliance needs, call us today at 888-234-WDIT (9348) .

Secure Your Outgoing Messages

Protect Your Email with Powerful Encryption 

You may not want to hear it, but online threats threaten all aspects of your business. When sharing information electronically, there are entities out there that would like nothing more than to gain access to this information. To protect the information that you send and receive, We Define IT offers a comprehensive solution: email encryption.

WIth email encryption you can send and receive documents securely without running the risk of having that information being intercepted. For many, a dedicated email encryption service can not only ensure that data gets to where it is directed securely, it can ensure that your organization stays in compliance with regulations that you operate under.

A Simple Way to Secure Your Email

Email Encryption Provides a Birds-Eye View of All Data Sent and Received from Your Business

Today, one of the major vectors of attack from scammers and hackers is through an organization’s email. Phishing makes up for a large percentage of the digital threats the average small business has to deal with. Additionally, the threat of sensitive data being intercepted by a third-party can be worrisome, especially if your organization deals in financial or health information. 

By deploying powerful and easy-to-use email encryption, any business has complete control over their email correspondence. Not only will your organization’s workers be able to send any email securely with the peace of mind that it is going to get to its destination as intended, you are able to monitor and scan incoming messages to eliminate spam... ensuring that the messages deployed to your workforce are legitimate.

Stay Compliant

Email Encryption Helps Build a Compliant Business

With more privacy legislation in the works, and compliance standards such as the Health Insurance Portability and Accountability Act (HIPAA) and the Payment Card Industry Digital Security Standard (PCI DSS) already in place, businesses that send and receive health and payment card information need a way to ensure that any information they send and receive remains secure in transit. Email encryption is a cost effective solution to ensure that sensitive data is not intercepted en route. 

Call Us For More Information

At We Define IT, we want all of our clients to prioritize data security when they can, and by deploying our email encryption service, any organization will be more secure today than they were yesterday. To speak to one of our knowledgeable consultants about email security or any other solution or service designed to keep your data secure, give us a call today at 888-234-WDIT (9348) .

Don’t Allow Any Disasters to Put Your Operations on Hold

If there’s anything that the COVID-19 pandemic has taught businesses, it’s that they need to be (or, in too many cases, should have been) prepared for anything. Disasters don’t keep a nine-to-five schedule, and you generally won’t get much notice that one is going to strike. This is why it is so important to have fully considered your business continuity, and to have prepared your staff to work productively from anywhere.

First, let’s examine the various disasters that your business may have to contend with.

Business Disasters Come in Many Forms

As the old saying goes, there’s more than one way to skin a cat. Unfortunately, in this case, the “cat” is your business and its operations.

There are plenty of reasons that you could find your processes interrupted. There are those relatively small frustrations, like an employee being out sick or a workstation demanding a restart at the least opportune time, with an entire spectrum of increasingly bad situations leading up to unmitigated disaster… think your office burning to the ground, or a worldwide pandemic forcing businesses to close for weeks on end.

You know, just to name a few examples.

While these situations all have varying degrees of severity, it is important that you have a plan for each to enable your operations to continue. This is what is known as business continuity.

Traditionally, we usually discuss business continuity in the context of data loss and extreme weather events. However, it has never been more clear that this is not the extent of what makes business continuity so necessary. We are now all first-hand witnesses of the importance of business continuity planning that doesn’t assume that there is anything inherently wrong with the office space or the business’ resources, and instead acknowledges that the human element may be the problematic factor.

When it comes to threats like viruses, businesses should be concerned about all kinds--those that infect computers, and those that infect users. Both need to be addressed in business continuity plans.

How to Address Business Continuity in Terms of Illness

The idea of business continuity is simple: maintaining an acceptable level of business processes, despite some negative consequences that would prevent them from being possible, without proactive planning and preparations. It’s having a playbook, so to speak, of how to survive assorted issues and disastrous circumstances.

 While the natural approach is to focus on those events that would impact your business in terms of its operability, with some discussion of lacking human resources, recent events have made it abundantly clear that the opposite also needs to be true. How would your business cope if half of your workforce (or more) suddenly couldn’t safely stay in the office and work for health reasons?

This needs to be a part of your business continuity planning, especially because it’s a very new situation for so many businesses.

What Your Illness-Based Business Continuity Plan Needs

Let’s briefly talk about the components that need to be involved in your continuity plan:

• The Means to Be Productive: As your team members attempt to work from home, you need to ensure that they are capable of still fulfilling their responsibilities. To accomplish this, they are going to need comparable technology solutions to what they are able to access in-house. This can be accomplished through a few means. You could equip your team with laptops that they can take home and work remotely on, with the solutions they need either delivered via cloud services or installed on the device itself. Alternatively, you could also enable them to access their work resources on their own devices in an adapted version of a Bring Your Own Device strategy.
  
  

• The Means to Remain Secure: Whenever your team operates remotely, it is important to remember that they are not within the protections you’ve established within your network, and are therefore susceptible to additional cyberattacks and other threats. This makes it important that you not only provide them with the tools they need to help maintain an acceptable level of security--like a virtual private network, firewalls, and antivirus--but that you also educate them on the best practices they should be following.
  
  

• The Means to Communicate and Collaborate: Finally, just because your team will be working from home does not mean that they shouldn’t still be working together. You need to make sure that they have sufficient means of communicating with one another. Provide them with solutions like Voice over Internet Protocol solutions, conferencing tools, instant messaging, and email, and make sure they are trained to use them when it is appropriate to do so.

If your business technology is making it more difficult for you to operate with all that is going on, reach out to We Define IT. Our team of professionals can evaluate your needs, design the solution that best addresses these requirements, and provide the support needed to maintain it. Reach out to us at 888-234-WDIT (9348) to learn more, or fill out the form on this page.

IT for Manufacturing

Take your design and production capabilities to the next level with improved technology solutions.

Improved Processes Begin with Improved Technology

Manufacturing is all about creating practical value where there was once only potential, converting raw materials into finished products. In light of this, it stands to reason that productivity would be the primary concern for members of this industry. Modern technology solutions have been created for the express purpose of improving potential productivity, and when implemented and managed by an IT professional, they can be used to their maximum efficiency.

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IT for Hospitality

Improve Your Guests’ Experience with the Right Technology 

The hospitality industry is all about customer experience. Hotels, restaurants, conference halls, and other businesses that operate in hospitality can use IT to improve efficiency, and provide a better customer experience. We can guarantee to find the right technology for your business’ needs, while also helping you innovate to keep up with industry trends. 

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Using Microsoft Teams

Microsoft 365’s Collaboration App Is Building Productive Teams

Microsoft has long been the number one name in business productivity. Today, that means collaboration. With people looking to be more efficient, there has been a demand for software that truly helps people communicate, manage relationships, and accomplish tasks. Microsoft Teams covers several factors that go into the development of productive teamwork, whether it be used for business or for education.

Introduction to Microsoft Teams

A Guided Tour Around Microsoft’s Most Innovative Collaboration Tool

Microsoft Teams makes every project more than just a list of tasks that need to be completed. Today, people need more than that. They require anywhere/anytime accessibility, options for constant communication, and a space that promotes collaboration through the integration of some of the most powerful productivity and management tools available. 

Microsoft has built a solution that provides teammates, classmates, and any people that depend on collaboration a platform that delivers powerful communications tools, enterprise level security, and integration with Microsoft 365 and many other applications that you can use to enhance the overall effectiveness of a shared work or educational project.  

Here’s some features that can fuel surefire increases in productivity:

• Communication - Microsoft Teams can reduce your reliance on email by offering users the following communication methods: 
  • In-app, real-time collaboration
  • Private chat
  • Audio calls
  • Video conferencing
  • Virtual meetings
  • Meeting transcription
  
  
  
• Content control - Microsoft Teams provides a platform that allows users to save information that is crucial to the success of a project.  With connectors and shortcuts available inside Microsoft Teams, it provides users the functionality needed to successfully control projects and keep crucial information from being misplaced or mismanaged. Integration with Microsoft 365 apps and a lot of applications outside the Microsoft family of products lets users pick and choose the tools they find most effective.
  
  
• Team management - Not only can channel administrators determine which users can interact with certain channels, the presence of an always available private chat feature can allow people to meet one-on-one to avoid confusing the other members of the team.
  
  
• Security - Microsoft Teams uses secure and encrypted SharePoint, Exchange, and OneDrive integration to ensure that files shared within teams are protected. With options to host inside a secure Azure environment or locally on your own hardware, you are given the power over the level of security you have over your Microsoft Teams platform. 

Anytime, Anywhere Access to the Resources You Need

Boosting Collaboration Has Major Benefits, Regardless of Your Needs

For the modern business, Microsoft Teams can keep your entire staff communicating and prioritizing projects that can push your business forward. For educators, Microsoft Teams can help you teach lesson plans designed with collaboration in mind. Regardless of what you need to boost collaboration for, Microsoft Teams has the powerful options you need to prioritize cooperative work. 

msmsMicrosoft Teams changes the face of collaboration forever. The productivity professionals at We Define IT can help you implement Microsoft Teams for you in a manner that will work most effectively for your business. Call our knowledgeable consultants today at 888-234-WDIT (9348) to learn more.